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Odoo for Education

Schools & colleges, one system.

Admissions, fees, attendance, gradebooks, library, LMS — Odoo + integrations that work for Indian boards and global academic calendars. Parents stop calling the office about fee receipts.

Start a project → See pain points
What we hear

Six things academic admins say on every call.

The fee-cycle pain alone is usually enough to fund the project.

“Fee receipts in Tally, students in Google Forms.”

Two systems, neither authoritative. We move student data into Odoo with a fee gateway that auto-receipts and reconciles to the bank.

“Attendance on paper, then spreadsheets.”

Class teacher marks on paper, admin enters Friday evening. RFID or biometric capture writes attendance live into Odoo.

“Parents never know fee status.”

Late fees surprise them, calls flood the office. Parent portal + WhatsApp shows fee schedule, due dates, receipt history in their hand.

“Library cards lost weekly.”

Replacement cards, manual logs, lost books. Digital library cards in the parent app with QR-based issue and return.

“Online classes on Zoom, attendance separate.”

Teacher marks attendance after class from Zoom report. We attendance-tag Zoom join events automatically into the gradebook.

“Alumni network has no system.”

Alumni emails on a forwarded spreadsheet, donations untracked. Alumni CRM with event invitations, donation tracking, mentorship matching.

What we ship

From admission to alumni — one record.

The education modules we ship treat the student as the spine — admission, fees, attendance, grades, library, all bound to one row.

Configured for Indian board cycles, semester-based colleges, and the inevitable mid-year “new section” chaos.

  • Admissions portal with document upload, eligibility checks, payment
  • Fee gateway with auto-receipts, instalment schedules, late-fee automation
  • RFID / biometric attendance feeding Odoo in real time
  • Parent portal + WhatsApp pings for fees, attendance, exam dates
  • LMS sync with Google Classroom, Microsoft Teams, Moodle, Zoom
  • Alumni CRM with donation tracking, event RSVPs, mentorship matching
21d → 8dfee cycle
91%parent app adoption
99.8%attendance accuracy
$4.2Mfees processed last term
Admission → fee due → reminder → payment → receipt → ledger → parent ping
Why us, not them

Generic Odoo vs Odoo for Education.

Generic implementation

  • Students modelled as “contacts” with custom fields tacked on
  • Fee management via the standard sales+invoicing flow, no instalments
  • Attendance left to a third-party SaaS with a one-way export
  • No parent-side interface — calls and SMS continue
  • LMS treated as an external tool with no Odoo binding
  • Alumni stored as “ex-students,” never engaged

The Entrophy way

  • Student-centric data model with academic year, section, batch built-in
  • Fee instalment engine with late-fee rules, scholarships, partial waivers
  • RFID / biometric ingest with class-level rosters and exception alerts
  • Branded parent app (PWA) with WhatsApp pings on every change
  • LMS attendance and grade sync, two-way with Google Classroom and Teams
  • Alumni CRM with mentorship, donations, reunion event flow
8education clients live
4 wkssemester rollout
91%parent app adoption
$4.2Mfees processed last term
Pre-wired integrations

The education stack — already connected.

Gateways, LMS platforms, biometric hardware and identity systems — pre-wired for schools and colleges.

Razorpay Cashfree Zoom Google Classroom Microsoft Teams Khan Academy Moodle RFID systems WhatsApp Cloud API Twilio ABDM (India) DigiLocker
Recent project

K-12 chain, three campuses, one fee gateway.

Education · Fees + Attendance + Parent App 4 weeks

K-12 chain with three campuses retired three legacy ERPs into one Odoo with RFID attendance and a parent app that hit 91% adoption.

Razorpay-backed fee gateway with instalments and waivers, RFID-driven attendance, WhatsApp daily ping to parents, and a Moodle two-way sync for the senior section.

21d → 8dfee cycle
91%parent app adoption
99.8%attendance accuracy
Odoo 18 + education modules·4 weeks·Fees + Attendance + LMS

From admission to alumni, one system.

Four-week ship. We retire your fee Tally, your attendance register and your parent-call queue into one Odoo before the next term starts.